Archives 2025

free invoice oneflow
Free Invoice Generator – Simplify Your Billing with OneFlow

In today’s competitive business world, creating professional invoices quickly is essential. That’s why OneFlow offers a Free Invoice Generator designed specifically for businesses, freelancers, and entrepreneurs in Nepal.

Whether you’re sending invoices to local clients or managing international customers, our tool makes the process fast, accurate, and IRD-compliant.

Free for Basic Use – Upgrade for More Power

Our Free Invoice Generator lets you create basic invoices at no cost.

If your business needs high-volume or advanced invoicing, simply upgrade to a OneFlow Pro paid plan to unlock:

  • Unlimited invoices
  • Bulk invoice creation
  • Automated payment reminders
  • Real-time financial reports

Read more ….

Nepal Salary TDS Calculator - Tax Deduction on Salary
Nepal Salary TDS Calculator – Tax Deduction on Salary

Managing your salary and understanding tax obligations can be a daunting task, especially with frequent changes in Nepal’s tax laws. For employees and employers alike, staying compliant with the Income Tax regulations is essential. This is where a Nepal Salary TDS Calculator becomes a powerful tool for accurate salary management.

What is TDS (Tax Deducted at Source) on Salary?

TDS on salary is the amount of tax that employers are required to deduct from an employee’s salary before making the payment. This ensures that employees pay taxes regularly, and it simplifies annual tax filing. In Nepal, TDS is calculated according to the Income Tax Act, 2058, and is based on the employee’s total income, deductions, and tax slab.

Why Use a Nepal Salary TDS Calculator?

Manually calculating tax deductions can be complicated and prone to errors. Here’s why a salary TDS calculator is essential:

  • Accuracy: Automatically calculates TDS according to the latest tax slabs.
  • Time-saving: Eliminates the need for manual computation and spreadsheets.
  • Compliance: Ensures that both employers and employees follow the legal guidelines.
  • Financial Planning: Helps employees understand their net salary after tax deductions.

Features of OneFlow’s Nepal Salary TDS Calculator

At OneFlow, we provide a user-friendly TDS calculator tailored for Nepal’s tax system. Key features include:

How to Use the Salary TDS Calculator

  1. Enter your basic salary and other allowances.
  2. Add any deductions or exemptions applicable.
  3. Click on “Calculate TDS”.
  4. View your tax amount and net salary instantly.

Using this tool, both employees and employers can simplify salary management and ensure accurate tax deduction every month.

Benefits of Using OneFlow for Salary Management

OneFlow is not just a TDS calculator. It’s a complete accounting solution for businesses in Nepal. Benefits include:

  • Easy payroll processing
  • Automatic tax compliance
  • Efficient record keeping
  • Detailed salary reports

With OneFlow, employers can focus on business growth while employees can plan their finances with confidence.

Conclusion

Understanding tax deductions on salary has never been easier. The Nepal Salary TDS Calculator from OneFlow ensures accurate, compliant, and hassle-free salary calculations. Simplify your payroll process today and take control of your finances with OneFlow Pro.

Try the Nepal Salary TDS Calculator now at OneFlow.pro – your partner in smart accounting.
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Oneflow Software Dashbord
Create Smarter, Dynamic Reports with Reporting Tag – Oneflow Accounting Software

Oneflow’s Reporting Tags let you categorize transactions beyond the chart of accounts—by project, client, branch, or campaign—for flexible, multi-dimensional financial reports. This keeps your chart clean and enables detailed insights like project profitability, branch performance, or campaign ROI. Simply create tags, assign them to transactions, and generate custom reports filtered or grouped by tags. With automation and consistent naming, Reporting Tags empower smarter decisions and clearer business intelligence for founders, accountants, and finance managers.

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Oneflow Tax Reporting Software
OneFlow – Nepal’s IRD Approved E‑Billing & Accounting Software for 2025

immutable audit trails mandate e-billing for VAT-registered businesses above NPR 10 crore (NPR 5 crore for hospitality) or listed sectors. Approved software must support CBMS sync, Annex-5/6 invoices, immutable audit trails, local hosting, and VAT rebate reporting. OneFlow is fully IRD-certified—offering real-time CBMS integration, secure Nepal hosting, audit-ready VAT reports, and compliance with all directives. Avoid fines, protect VAT rebates, and simplify accounting with OneFlow.

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Oneflow
Business Registration in Nepal – Complete Guide to Sole Proprietorship, Partnership, and Company Formation

Introduction

Starting a business in Nepal is an exciting step, but many entrepreneurs struggle with one big question: How do I register my business and what structure should I choose?

Whether you’re considering a sole proprietorship, partnership, or company, the decision will impact your legal responsibilities, tax obligations, and how others perceive your business. This guide explains the Nepal business registration process step-by-step—covering where to register, the pros and cons of each structure, and the rules for PAN and VAT.

1. Sole Proprietorship – The Simplest Way to Start

A sole proprietorship is the easiest and most common type of business in Nepal. Examples include grocery shops, tea stalls, and small eateries.

Where to Register a Sole Proprietorship in Nepal

Advantages

  • 100% decision-making control
  • Simple registration process
  • Minimal compliance requirements

Disadvantages

  • Unlimited liability – Your personal property can be seized if the business cannot repay debts.
  • The owner and business are legally considered the same entity.

2. Partnership Firm – Shared Resources and Responsibility

A partnership firm is ideal if you plan to start a business with friends or co-investors.

Requirements for Partnership Registration in Nepal

Where to Register a Partnership Firm

Advantages

  • Shared skills, resources, and financial risk
  • Greater operational capacity than sole proprietorship

Disadvantages

  • Joint liability – All partners are personally responsible for debts or legal violations caused by any partner
  • Trust and a solid partnership agreement are essential

3. Company Registration in Nepal – Private vs. Public Limited

For larger and more formal business operations, company registration under the Companies Act is the way to go.

Where to Register a Company in Nepal

Private Limited Company

  • 1 to 101 shareholders
  • Cannot sell shares to the general public
  • Suitable for small to medium businesses

Public Limited Company

Advantages of a Company

  • Limited liability – Your personal assets are protected
  • Separate legal entity – Can own property, enter contracts, sue or be sued in its own name
  • More credibility with banks, investors, and customers

Disadvantages

  • More compliance requirements, especially for public companies

4. Local Registration & Tax Obligations

No matter which structure you choose:

  • Ward registration is mandatory for operating at the local level
  • Required for obtaining a PAN, opening a bank account, and paying annual local business taxes
  • If renting business premises, a rental agreement and rental tax clearance are required

5. PAN & VAT Registration in Nepal

PAN (Permanent Account Number)

  • Mandatory for all businesses
  • Required for issuing invoices, paying income tax, and conducting bank transactions

VAT (Value Added Tax)

  • Mandatory if your turnover exceeds:
  • Benefits of VAT registration:
  • VAT is an indirect tax – the final consumer pays it, businesses only collect it for the government

Final Thoughts – Choosing the Best Business Structure in Nepal

Your choice of business structure should depend on:

Quick Recap:

  • Sole Proprietorship → Easy, low cost, but unlimited liability
  • Partnership → Shared resources, but joint liability
  • Company → Limited liability, more credibility, but higher compliance

Remember, the structure you choose affects not only your internal operations but also how customers, banks, and investors see your business. In many ways, it’s the first building block of your long-term success.

Ird Approve
OneFlow – Nepal’s IRD Approved E‑Billing & Accounting Software for 2025

IRD Directives & Procedures: The Legal Backbone

The Inland Revenue Department (IRD) has set strict rules for electronic billing through:

  • Public Notice (Jestha 20, 2079 / June 2022)
    • Mandatory e‑billing for:
  • Public Notice Updates
  • Electronic Billing Procedure, 2074 (4th Amendment, Oct 2021)
    • Defines technical and procedural requirements for e‑billing software, including CBMS integration, invoice formatting (Annex‑5/6), hosting conditions, and audit‑trail standards.
  • Directives

👉 These rules make it clear: if you meet the turnover thresholds or are in a listed sector, you must use IRD‑approved billing software—and OneFlow is fully compliant.

What the Directives Require from IRD‑Approved Software

Under the Electronic Billing Procedure, 2074 (4th amendment) and directive 1958456687, any IRD‑certified software must:

  • Support CBMS integration for real‑time or scheduled data sync.
  • Generate fiscal‑year based invoice numbers with proper reprint labeling (Copy of Original–2/3…).
  • Maintain an immutable audit trail—no hard deletes; every edit must record user, time, and reason.
  • Store data securely—cloud hosting must be in Nepal (or with local backup accessible to IRD).
  • Enable VAT rebate reporting (Schedule‑8 format) for digital payments like QR and card.

OneFlow meets all these standards—from Annex‑5 invoice formats to CBMS API communication and secure local hosting.

OneFlow Features Aligned with IRD Rules

IRD RequirementOneFlow Capability
CBMS Real‑Time SyncBuilt‑in integration with CBMS API, automatic retry, sync logs.
Annex‑5/6 Invoice NumberingFiscal‑year numbering with auto reset; reprint copies marked.
Audit‑Trail IntegrityPostgreSQL ledger, soft delete, user/time/reason tracking.
Schedule‑8 VAT Rebate MessagingDigital payment API formatting for 10% VAT rebate reporting.
Local Hosting & SLAHosted in Nepal (Kathmandu DC) with SLA filed to IRD.
VAT Return Reports (305/306/308)Exportable in IRD formats with Nepali calendar alignment.

Why Compliance Matters (Risk vs. Protection)

Risk Without IRD‑Certified SoftwareOneFlow Advantage
Fines up to NPR 500,000IRD‑listed and certified.
VAT invoices rejectedPAN/VAT compliant invoice templates.
Edited invoices without logsImmutable audit trail and reprint markings.
Loss of VAT rebate on QR paymentsBuilt‑in Schedule‑8 reporting.
Hosting violationsFully local hosting compliant with IRD SLA.

Getting Started: OneFlow IRD Listing & Setup

Step‑by‑Step Roadmap:

  1. Check your eligibility: Above NPR 10 crore turnover (or NPR 5 crore for hospitality) or above NPR 250 million CBMS threshold.
  2. Request CBMS Test Report from OneFlow (IRD test server verification).
  3. Prepare required documents:
    • PAN/VAT certificate
    • Tax clearance certificate
    • Sample invoice (Annex‑5/6)
    • CBMS connectivity report
    • Hosting and backup policies (OneFlow provides ready versions)
  4. Submit Software Listing Form via IRD Taxpayer Portal → Electronic Billing.
  5. Switch to production before next VAT return—run dummy invoices, check CBMS sync, finalize setup before Ashadh‑end.

Final Thoughts: Why OneFlow is the Smarter Choice

The IRD’s notices and directives make one point clear: use IRD‑approved e‑billing software or face penalties.

With OneFlow, you get:

  • Certified compliance with all IRD formats and CBMS requirements.
  • Audit‑ready reports for VAT, CBMS, and fiscal‑year returns.
  • Local hosting, IRD SLA, and continuous updates to match regulation changes.

👉 Be compliant, be audit‑ready, and simplify your accounting.

Start your 15‑day free trial of OneFlow and issue your first IRD‑synced invoice today.

Nepal Budget
Tax and VAT Highlights from Nepal Budget 2082 – Key Highlights & Insights

Nepal’s government has unveiled a NPR 1.96 trillion budget for the fiscal year 2081/82 (2024/25), aiming to balance development priorities with fiscal discipline. Here’s a quick breakdown:

Budget Allocation (in NPR billions):

Total Budget: 1,960

Recurrent Expenditure: 1,180 (60.1%)

Capital Expenditure: 407.89 (20.8%)

Debt Servicing: 375.24 (19.1%)

Transfers to Provinces & Local Levels: 417.83

💰 Revenue Sources (in NPR billions):

Internal Revenue: 1,310

Foreign Grants: 53.45

Foreign Loans: 233.66

Domestic Borrowing: 362

🌱 Strategic Priorities:

Sovereign Wealth Fund (SWF) to channel surplus remittances into productive investments, job creation, and import substitution.

  • Emphasis on infrastructure development, fiscal stability, and social welfare.
  • A forward-looking push to diversify the economy and build resilience against global shocks.

While the budget sets an optimistic tone for economic revival and structural reforms, detailed sector-wise allocations and execution strategies are awaited.

Income Tax Related Highlights

  1. IT-based industries and hotels/resorts to receive tax and electricity tariff exemptions similar to special industries.
  2. 75% income tax exemption on income from IT service exports.
  3. Only 5% final income tax on income of individuals residing in Nepal who export IT services abroad.
  4. Startups with annual turnover up to NPR 100 million (10crore) will get 5 years of full income tax exemption.
  5. Transport service providers paying rent to natural persons can deduct such payments as expenses if advance tax is withheld.
  6. Tax settlement opportunity for taxpayers who failed to file income statements and were assessed by the tax office just by paying the actual tax and interest on such tax if paid within Poush without paying fines and penalties.
  7. Advance income tax 2.5% at customs abolished for grains, legumes, fruits, plant-based, animal-based, and dairy products.
  8. Minimum tax requirement removed for taxpayers without taxable transactions.
  9. Income Tax Exemption for Special and Tourism Industries (excluding Casinos)

📌 Eligibility Criteria:

  • Capital investment of at least NPR 1 billion
  • Creation of direct employment for more than 500 people
  • Must be a special industry or a tourism industry (except casinos)

🧾 Tax Concession:

ScenarioTax Exemption
New Industry✅ Full tax exemption for 5 years from the date of commencement of business

✅ 50% exemption for the following 3 years
Existing Industry (Expansion)✅ If the industry: Expands capacity by at least 25% Reaches at least NPR 2.5 billion capital Creates direct employment for at least 300 people Then:

✅ Income from the expanded capacity will receive full tax exemption for 5 years, and then

✅ Now updated to 75% exemption (previously 50%) for the next 3 years

VAT and Other Taxes

  1. Interest, penalties, late fees waived for delayed VAT/excise filings if taxpayers now comply.
  2. Airlines and agents that pay outstanding VAT will benefit from waivers on additional charges.
  3. VAT on digital payment services abolished.
  4. Expansion of the central electronic invoicing system to improve taxpayer compliance.
  5. NPR 3 lakh bank guarantee requirement removed for businesses obtaining import-export (EXIM) codes. VAT amnesty scheme for taxpayers with unpaid VAT liabilities up to Chaitra 2081 If such taxpayers pay the due VAT and 25% of the applicable interest by the end of Poush 2082, they will be fully exempt from remaining interest, penalties, and late fees.

Miscellaneous Tax and Administrative Reforms

  1. Legal review of VAT, income tax, and excise laws to align with global tax reforms and evolving business models.
  2. Retirement funds must be managed through approved institutions like EPF, CIT, SSF, or other authorized bodies.
  3. Expansion of Digital Service Tax (DST) to cover all forms of digital transactions.
  4. Tax administration to become more paperless, contactless, and faceless, with a focus on specialization and capacity development.
  5. Automated customs valuation system to replace manual reference pricing using international pricing trends.
  6. Women Entrepreneurship Support
  7. Full waiver of registration and renewal fees for industries registered in the name of women, encouraging gender-inclusive business growth. Introduction of Health Risk Tax on annexure 6 products that include like cigarettes, alcohol etc.
  8. Government plans to establish a fully digital Neo Bank by fiscal year 2082/83
Business owner reviewing financial reports for success
Topline vs Bottomline: What Shark Tank Investors Are Really Asking

Topline vs Bottomline:
Topline is total revenue, while bottomline is net profit after all expenses. Investors value both growth and profitability. Topline opens doors, bottomline seals deals. Read more on Oneflow to learn how to track both easily.
reade more on www.oneflow.pro

Challenge1
Mental Health Tips for Small Business Owners: How to Stay Balanced

Running a business can bring freedom and financial rewards, but it also comes with significant stressors that can impact your mental health. Recent studies highlight that 65% of small business owners struggle with anxiety, and 52% experience depression (Incfile, 2024). The COVID-19 pandemic exacerbated these issues, with over 50% of owners reporting new symptoms of poor mental health (FreshBooks, 2020).

To maintain overall well-being and productivity, prioritizing mental health is essential. Let’s explore common challenges faced by small business owners and effective strategies to navigate them.

Key Challenges for Small Business Owners

  1. Financial Pressure: Finances are a top stressor for small business owners. Fluctuating cash flow and worries about the business’s future contribute significantly to anxiety and fear.
  2. Isolation: Business ownership can be lonely, impacting both mental and physical health. The lack of social interaction and support networks can be detrimental.
  3. Client Management: Dealing with client demands and difficult interactions can lead to prolonged stress and mental health issues.
  4. Responsibility Overload: Small business owners often juggle multiple roles, from administration to marketing, adding immense pressure.
  5. Imposter Syndrome: Many entrepreneurs struggle with feeling unqualified to run their business, which can lead to anxiety and unhealthy coping mechanisms.
  6. Time Constraints: Balancing workload and time pressures can result in overwork, burnout, and heightened stress levels.

Strategies to Support Your Mental Health

  1. Establish Boundaries: Set clear work hours and designate specific spaces for work to maintain separation between personal and professional life.
  2. Learn to Say No: Prioritize tasks that align with your goals and capabilities, and decline commitments that add unnecessary stress.
  3. Delegate Responsibilities: Identify tasks that can be outsourced or assigned to others to alleviate workload and free up time.
  4. Maintain Productivity: Strike a balance between work and rest by setting achievable goals and maintaining a consistent schedule.
  5. Take Regular Breaks: Incorporate physical activity and downtime into your routine to recharge and reduce stress.
  6. Build a Support Network: Foster connections with peers, friends, and family to combat loneliness and gain valuable support.
  7. Promote Positive Leadership: Support your team’s mental health by providing resources, eliminating stigma, and advocating for mental well-being in the workplace.

Taking proactive steps to care for your mental health is crucial for sustaining a successful business and overall well-being. By implementing these strategies, small business owners can navigate challenges more effectively and foster a healthier work-life balance.

accounting software | oneflow
Top 5 Accounting Software in Nepal (2023 & 2024/25)

In the ever-evolving realm of business, staying on top of your finances is a game-changer. The shift from traditional accounting methods to innovative software solutions has been particularly transformative, and for businesses in Nepal, the options are abundant. In this comprehensive guide, we explore the top 5 accounting software solutions in Nepal, with a special focus on catapulting OneFlow — the cloud-based accounting marvel — to the zenith of cloud based accounting software in Nepal.

  1. OneFlow Pro— The Rising Star in Cloud-Based Accounting Now, let’s turn our attention to the rising star, OneFlow. As businesses increasingly embrace cloud technology, OneFlow emerges as a game-changer in the Nepali accounting software landscape.
  • Simiplicity: Oneflow has been built with simplicity in mind. It has been Designed to be user-friendly, it is easy and simple to use with no more complicated trainings like Tally.ERP.9.
  • Cloud Accounting: Cloud Based architecture enables you to record your transactions and access your reports anytime and anywhere. All you need is a device and internet
  • Collaboration & Sharing: OneFlow fosters efficient teamwork with its real-time collaboration with your accountants & auditors, ideal for businesses in Nepal, where remote work is becoming more prevalent.
  • Invoice & Bill Processing: Along with issuing professional looking invoices and bills, it helps you record and process every movement of your business cash/bank. Oneflow is an IRD approved billing software in Nepal.
  • VAT & Tax Reports: VAT and Tax Reports customized according to tax laws and requirements of Nepal
  • Nepali Calendar & Fiscal Year: Distinct from other software below, Oneflow is an accounting software with Nepali date and calendar integration. It also incorporates Nepali Fiscal Year which is not fixed when converted to english date
  • Automatic Updates: Stay compliant with OneFlow’s automatic updates, ensuring your business adheres to the latest taxation and financial standards.
  • Multiple Branch: Manage all your branches in a single portal, Track each branch activity & Get combined reports in a single click. Switching between branches is very easy with oneflow, without having to loggin in and logout.

2. Tally.ERP 9: A Time-Tested Titan Kicking off our list is Tally.ERP 9, a tried-and-true titan in the Nepali business landscape. Renowned for its robust features, this software has been the go-to choice for businesses of all sizes. From streamlined accounting processes to inventory management and payroll functionalities, Tally.ERP 9 has proven its mettle. 

Disadvantage of Using Tally ERP :

 Tally.ERP 9 review suggests non-accountants are usually having trouble with the Tally software due to its layout and interface. Installation and upgrade is a cumbersome work. For every branch, you are going to create different organization and therefore cannot have a readymade combined reports.

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3. QuickBooks Online: The Global Trailblazer Next in line is QuickBooks Online, a global trailblazer that seamlessly integrates into the unique requirements of Nepali businesses. With its cloud-based capabilities, QuickBooks Online ensures accessibility from anywhere, a boon for businesses operating in Nepal’s diverse topography.

Disadvantage of Using Quickbooks :

Quickbooks is not customized for Nepal and does not support Nepali date system and Nepal Tax and VAT Reports

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4. Marg ERP 9+: Tailored for Nepali Businesses Marg ERP 9+ stands out by catering specifically to the needs of Nepali businesses. Offering a comprehensive platform that includes accounting, inventory management, and GST compliance, Marg ERP 9+ is a top choice for those aiming to streamline operations and ensure statutory adherence. 

Disadvantage of Using Marg ERP :

Marg ERP 9 review suggests non-accountants are usually having trouble with the Marg software due to its layout and interface. Installation and upgrade is a cumbersome work. For every branch, you are going to create different organization and therefore cannot have a readymade combined reports.

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4. Busy Accounting Software: Flexibility and Scalability Busy Accounting Software earns its spot on our list due to its unparalleled flexibility and scalability. With modules covering financial accounting, inventory management, and GST compliance, Busy Accounting Software is a popular choice for businesses seeking a customizable solution.

Disadvantage of Using Busy Accounting Software :

No support for Nepali Date and Calendar & Nepali VAT/Tax Reports

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Conclusion:

Embrace the Future with OneFlow In conclusion, the landscape of accounting software in Nepal is diverse, but OneFlow’s cloud-based excellence sets it apart. Embrace the future of financial management with OneFlow, a solution designed to meet the unique needs of Nepali businesses. Witness the transformation of your financial processes and propel your business towards unprecedented success.