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Best Cloud Accounting & Inventory Software in Nepal | Oneflow

The Future of Nepali Business: Why Oneflow is the Only ERP You Need

Running a business in Nepal—whether it’s a growing retail shop in Kathmandu or a distribution center in Butwal—comes with unique challenges. From navigating IRD compliance to managing scattered inventory and payroll, the “old way” of doing things is becoming a bottleneck.

Enter Oneflow: the all-in-one cloud ERP designed specifically for the Nepali entrepreneur.

Why Oneflow is a Game Changer

Most software forces you to jump between different apps. Oneflow brings your entire office into one secure, cloud-based dashboard.

FeatureWhat it means for you
IRD-Approved BillingGenerate tax invoices with peace of mind. No more manual errors or compliance headaches.
Real-Time InventoryKnow exactly what’s in stock across multiple branches before you lose a sale.
Integrated POSSpeed up your checkout lines and sync sales directly to your accounts.
Automated PayrollManage staff salaries, advances, and attendance without the monthly headache.
eCommerce SyncSell online? Your website and your warehouse finally speak the same language.

3 Reasons to Switch to Cloud Accounting Today

  1. Security You Can Trust: Physical registers can be lost; spreadsheets can be deleted. Oneflow uses bank-grade encryption to keep your financial data safe and accessible only to you.
  2. Scale Without the Stress: Whether you have one employee or a hundred, Oneflow grows with you. Add new users or locations in clicks, not weeks.
  3. Work From Anywhere: Stuck in traffic or traveling abroad? Check your daily sales and cash flow from your phone. Your business stays in your pocket.

“Oneflow isn’t just a tool; it’s your digital partner. We’ve built it to be simple enough for a startup, yet powerful enough for an enterprise.”

Stop Managing Software, Start Growing Your Business

In today’s competitive market, time spent on manual data entry is time lost on strategy. Oneflow automates the boring stuff so you can focus on what matters: your customers.

Ready to see the difference? Join the hundreds of Nepali businesses making the smart move to the cloud.

New Pay Request Oneflow
OneFlow Launches Payment-Request in Nepal

Paying suppliers on time can be a challenge for many Nepali businesses. From chasing approvals to keeping track of paperwork, the process often takes longer than it should. That’s why OneFlow has launched its New Payment-Request feature—a smarter way to request, approve, and manage supplier payments digitally.

What is a Payment-Request?

A Payment-Request is a digital tool inside OneFlow’s accounting software that makes supplier payments faster and more transparent. Instead of relying on manual approvals or endless follow-ups, businesses can now:

  • Send structured requests for supplier payments.
  • Get instant approvals from the right people.
  • Track the status of every payment request in real time.

This ensures smoother workflows, fewer delays, and happier suppliers.

Why This Matters for Businesses in Nepal

Many Nepali companies face the same issues: delayed approvals, unclear payment status, and extra time wasted on manual coordination. The Payment-Request feature solves these problems by offering:

  • Simplified workflows – No more paper trails or endless email chains.
  • Automated reminders – Approvers get notified instantly.
  • Clear reconciliation – Every request connects directly to accounting records.
  • Time savings – Finance teams and business owners can focus on growth instead of paperwork.

Benefits for Small and Growing Companies

Whether you’re running a startup, a small business, or a growing enterprise, the Payment-Request feature makes life easier:

  • Faster approvals → Suppliers get paid on time.
  • Professional processes → Branded requests make your business look organized and credible.
  • Transparency → Both you and your suppliers can track where a payment stands.
  • OneFlow integration → Everything connects seamlessly with invoices and reports.

The Future of Supplier Payments in Nepal

As Nepal continues moving toward digital-first solutions, businesses that adopt modern tools will stay ahead of the curve. OneFlow’s Payment-Request feature is designed to reduce manual work, improve supplier relationships, and keep financial operations running smoothly.

👉 If you want your business to stay ahead, start using OneFlow’s Payment-Request today and experience smarter, faster, and stress-free payments.

oneflow accounting software
Accounting Software for Small Businesses Nepal

Running a small business in Nepal comes with many challenges—managing expenses, handling payroll, preparing invoices, and staying on top of taxes. Many entrepreneurs still depend on manual bookkeeping or spreadsheets, which often leads to errors and wasted time. That’s why choosing the right accounting software for small businesses in Nepal is so important.

Why Small Businesses Need Accounting Software

Small businesses often have limited staff and resources. Owners must handle both operations and finances, which can be overwhelming. With accounting software, you can:

  • Save hours spent on manual calculations
  • Reduce errors in bookkeeping
  • Get real-time insights into your business performance
  • Stay compliant with tax and government regulations
  • Focus more on growth instead of paperwork

OneFlow – The Best Choice for Small Businesses in Nepal

OneFlow is a modern solution designed for startups and small businesses. Unlike generic software, it is built to meet the needs of Nepali companies.

Key Features of OneFlow:

✅ Easy invoicing and billing
✅ Automated payroll and salary management
✅ Expense tracking and financial reports
✅ GST and tax compliance support
✅ Cloud-based access from anywhere

With these features, OneFlow helps small businesses work smarter, not harder.

Benefits for Nepali Small Businesses

  • Affordability – Priced with Nepali startups and SMEs in mind
  • Local Support – Get help in your own language when needed
  • Scalability – Start small and grow with advanced features as your business expands

Final Thoughts

If you’re searching for accounting software for small businesses in Nepal, OneFlow is a reliable and affordable choice. It saves time, reduces errors, and gives you the confidence to grow your business.

👉 Simplify your accounting today with OneFlow and take the next step toward success.

free invoice oneflow
Free Invoice Generator – Simplify Your Billing with OneFlow

In today’s competitive business world, creating professional invoices quickly is essential. That’s why OneFlow offers a Free Invoice Generator designed specifically for businesses, freelancers, and entrepreneurs in Nepal.

Whether you’re sending invoices to local clients or managing international customers, our tool makes the process fast, accurate, and IRD-compliant.

Free for Basic Use – Upgrade for More Power

Our Free Invoice Generator lets you create basic invoices at no cost.

If your business needs high-volume or advanced invoicing, simply upgrade to a OneFlow Pro paid plan to unlock:

  • Unlimited invoices
  • Bulk invoice creation
  • Automated payment reminders
  • Real-time financial reports

Read more ….

Nepal Salary TDS Calculator - Tax Deduction on Salary
Nepal Salary TDS Calculator – Tax Deduction on Salary

Managing your salary and understanding tax obligations can be a daunting task, especially with frequent changes in Nepal’s tax laws. For employees and employers alike, staying compliant with the Income Tax regulations is essential. This is where a Nepal Salary TDS Calculator becomes a powerful tool for accurate salary management.

What is TDS (Tax Deducted at Source) on Salary?

TDS on salary is the amount of tax that employers are required to deduct from an employee’s salary before making the payment. This ensures that employees pay taxes regularly, and it simplifies annual tax filing. In Nepal, TDS is calculated according to the Income Tax Act, 2058, and is based on the employee’s total income, deductions, and tax slab.

Why Use a Nepal Salary TDS Calculator?

Manually calculating tax deductions can be complicated and prone to errors. Here’s why a salary TDS calculator is essential:

  • Accuracy: Automatically calculates TDS according to the latest tax slabs.
  • Time-saving: Eliminates the need for manual computation and spreadsheets.
  • Compliance: Ensures that both employers and employees follow the legal guidelines.
  • Financial Planning: Helps employees understand their net salary after tax deductions.

Features of OneFlow’s Nepal Salary TDS Calculator

At OneFlow, we provide a user-friendly TDS calculator tailored for Nepal’s tax system. Key features include:

How to Use the Salary TDS Calculator

  1. Enter your basic salary and other allowances.
  2. Add any deductions or exemptions applicable.
  3. Click on “Calculate TDS”.
  4. View your tax amount and net salary instantly.

Using this tool, both employees and employers can simplify salary management and ensure accurate tax deduction every month.

Benefits of Using OneFlow for Salary Management

OneFlow is not just a TDS calculator. It’s a complete accounting solution for businesses in Nepal. Benefits include:

  • Easy payroll processing
  • Automatic tax compliance
  • Efficient record keeping
  • Detailed salary reports

With OneFlow, employers can focus on business growth while employees can plan their finances with confidence.

Conclusion

Understanding tax deductions on salary has never been easier. The Nepal Salary TDS Calculator from OneFlow ensures accurate, compliant, and hassle-free salary calculations. Simplify your payroll process today and take control of your finances with OneFlow Pro.

Try the Nepal Salary TDS Calculator now at OneFlow.pro – your partner in smart accounting.
Get there now…

Oneflow Software Dashbord
Create Smarter, Dynamic Reports with Reporting Tag – Oneflow Accounting Software

Oneflow’s Reporting Tags let you categorize transactions beyond the chart of accounts—by project, client, branch, or campaign—for flexible, multi-dimensional financial reports. This keeps your chart clean and enables detailed insights like project profitability, branch performance, or campaign ROI. Simply create tags, assign them to transactions, and generate custom reports filtered or grouped by tags. With automation and consistent naming, Reporting Tags empower smarter decisions and clearer business intelligence for founders, accountants, and finance managers.

Read more…

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Oneflow Tax Reporting Software
OneFlow – Nepal’s IRD Approved E‑Billing & Accounting Software for 2025

immutable audit trails mandate e-billing for VAT-registered businesses above NPR 10 crore (NPR 5 crore for hospitality) or listed sectors. Approved software must support CBMS sync, Annex-5/6 invoices, immutable audit trails, local hosting, and VAT rebate reporting. OneFlow is fully IRD-certified—offering real-time CBMS integration, secure Nepal hosting, audit-ready VAT reports, and compliance with all directives. Avoid fines, protect VAT rebates, and simplify accounting with OneFlow.

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Oneflow
Business Registration in Nepal – Complete Guide to Sole Proprietorship, Partnership, and Company Formation

Introduction

Starting a business in Nepal is an exciting step, but many entrepreneurs struggle with one big question: How do I register my business and what structure should I choose?

Whether you’re considering a sole proprietorship, partnership, or company, the decision will impact your legal responsibilities, tax obligations, and how others perceive your business. This guide explains the Nepal business registration process step-by-step—covering where to register, the pros and cons of each structure, and the rules for PAN and VAT.

1. Sole Proprietorship – The Simplest Way to Start

A sole proprietorship is the easiest and most common type of business in Nepal. Examples include grocery shops, tea stalls, and small eateries.

Where to Register a Sole Proprietorship in Nepal

Advantages

  • 100% decision-making control
  • Simple registration process
  • Minimal compliance requirements

Disadvantages

  • Unlimited liability – Your personal property can be seized if the business cannot repay debts.
  • The owner and business are legally considered the same entity.

2. Partnership Firm – Shared Resources and Responsibility

A partnership firm is ideal if you plan to start a business with friends or co-investors.

Requirements for Partnership Registration in Nepal

Where to Register a Partnership Firm

Advantages

  • Shared skills, resources, and financial risk
  • Greater operational capacity than sole proprietorship

Disadvantages

  • Joint liability – All partners are personally responsible for debts or legal violations caused by any partner
  • Trust and a solid partnership agreement are essential

3. Company Registration in Nepal – Private vs. Public Limited

For larger and more formal business operations, company registration under the Companies Act is the way to go.

Where to Register a Company in Nepal

Private Limited Company

  • 1 to 101 shareholders
  • Cannot sell shares to the general public
  • Suitable for small to medium businesses

Public Limited Company

Advantages of a Company

  • Limited liability – Your personal assets are protected
  • Separate legal entity – Can own property, enter contracts, sue or be sued in its own name
  • More credibility with banks, investors, and customers

Disadvantages

  • More compliance requirements, especially for public companies

4. Local Registration & Tax Obligations

No matter which structure you choose:

  • Ward registration is mandatory for operating at the local level
  • Required for obtaining a PAN, opening a bank account, and paying annual local business taxes
  • If renting business premises, a rental agreement and rental tax clearance are required

5. PAN & VAT Registration in Nepal

PAN (Permanent Account Number)

  • Mandatory for all businesses
  • Required for issuing invoices, paying income tax, and conducting bank transactions

VAT (Value Added Tax)

  • Mandatory if your turnover exceeds:
  • Benefits of VAT registration:
  • VAT is an indirect tax – the final consumer pays it, businesses only collect it for the government

Final Thoughts – Choosing the Best Business Structure in Nepal

Your choice of business structure should depend on:

Quick Recap:

  • Sole Proprietorship → Easy, low cost, but unlimited liability
  • Partnership → Shared resources, but joint liability
  • Company → Limited liability, more credibility, but higher compliance

Remember, the structure you choose affects not only your internal operations but also how customers, banks, and investors see your business. In many ways, it’s the first building block of your long-term success.

Ird Approve
OneFlow – Nepal’s IRD Approved E‑Billing & Accounting Software for 2025

IRD Directives & Procedures: The Legal Backbone

The Inland Revenue Department (IRD) has set strict rules for electronic billing through:

  • Public Notice (Jestha 20, 2079 / June 2022)
    • Mandatory e‑billing for:
  • Public Notice Updates
  • Electronic Billing Procedure, 2074 (4th Amendment, Oct 2021)
    • Defines technical and procedural requirements for e‑billing software, including CBMS integration, invoice formatting (Annex‑5/6), hosting conditions, and audit‑trail standards.
  • Directives

👉 These rules make it clear: if you meet the turnover thresholds or are in a listed sector, you must use IRD‑approved billing software—and OneFlow is fully compliant.

What the Directives Require from IRD‑Approved Software

Under the Electronic Billing Procedure, 2074 (4th amendment) and directive 1958456687, any IRD‑certified software must:

  • Support CBMS integration for real‑time or scheduled data sync.
  • Generate fiscal‑year based invoice numbers with proper reprint labeling (Copy of Original–2/3…).
  • Maintain an immutable audit trail—no hard deletes; every edit must record user, time, and reason.
  • Store data securely—cloud hosting must be in Nepal (or with local backup accessible to IRD).
  • Enable VAT rebate reporting (Schedule‑8 format) for digital payments like QR and card.

OneFlow meets all these standards—from Annex‑5 invoice formats to CBMS API communication and secure local hosting.

OneFlow Features Aligned with IRD Rules

IRD RequirementOneFlow Capability
CBMS Real‑Time SyncBuilt‑in integration with CBMS API, automatic retry, sync logs.
Annex‑5/6 Invoice NumberingFiscal‑year numbering with auto reset; reprint copies marked.
Audit‑Trail IntegrityPostgreSQL ledger, soft delete, user/time/reason tracking.
Schedule‑8 VAT Rebate MessagingDigital payment API formatting for 10% VAT rebate reporting.
Local Hosting & SLAHosted in Nepal (Kathmandu DC) with SLA filed to IRD.
VAT Return Reports (305/306/308)Exportable in IRD formats with Nepali calendar alignment.

Why Compliance Matters (Risk vs. Protection)

Risk Without IRD‑Certified SoftwareOneFlow Advantage
Fines up to NPR 500,000IRD‑listed and certified.
VAT invoices rejectedPAN/VAT compliant invoice templates.
Edited invoices without logsImmutable audit trail and reprint markings.
Loss of VAT rebate on QR paymentsBuilt‑in Schedule‑8 reporting.
Hosting violationsFully local hosting compliant with IRD SLA.

Getting Started: OneFlow IRD Listing & Setup

Step‑by‑Step Roadmap:

  1. Check your eligibility: Above NPR 10 crore turnover (or NPR 5 crore for hospitality) or above NPR 250 million CBMS threshold.
  2. Request CBMS Test Report from OneFlow (IRD test server verification).
  3. Prepare required documents:
    • PAN/VAT certificate
    • Tax clearance certificate
    • Sample invoice (Annex‑5/6)
    • CBMS connectivity report
    • Hosting and backup policies (OneFlow provides ready versions)
  4. Submit Software Listing Form via IRD Taxpayer Portal → Electronic Billing.
  5. Switch to production before next VAT return—run dummy invoices, check CBMS sync, finalize setup before Ashadh‑end.

Final Thoughts: Why OneFlow is the Smarter Choice

The IRD’s notices and directives make one point clear: use IRD‑approved e‑billing software or face penalties.

With OneFlow, you get:

  • Certified compliance with all IRD formats and CBMS requirements.
  • Audit‑ready reports for VAT, CBMS, and fiscal‑year returns.
  • Local hosting, IRD SLA, and continuous updates to match regulation changes.

👉 Be compliant, be audit‑ready, and simplify your accounting.

Start your 15‑day free trial of OneFlow and issue your first IRD‑synced invoice today.

Nepal Budget
Tax and VAT Highlights from Nepal Budget 2082 – Key Highlights & Insights

Nepal’s government has unveiled a NPR 1.96 trillion budget for the fiscal year 2081/82 (2024/25), aiming to balance development priorities with fiscal discipline. Here’s a quick breakdown:

Budget Allocation (in NPR billions):

Total Budget: 1,960

Recurrent Expenditure: 1,180 (60.1%)

Capital Expenditure: 407.89 (20.8%)

Debt Servicing: 375.24 (19.1%)

Transfers to Provinces & Local Levels: 417.83

💰 Revenue Sources (in NPR billions):

Internal Revenue: 1,310

Foreign Grants: 53.45

Foreign Loans: 233.66

Domestic Borrowing: 362

🌱 Strategic Priorities:

Sovereign Wealth Fund (SWF) to channel surplus remittances into productive investments, job creation, and import substitution.

  • Emphasis on infrastructure development, fiscal stability, and social welfare.
  • A forward-looking push to diversify the economy and build resilience against global shocks.

While the budget sets an optimistic tone for economic revival and structural reforms, detailed sector-wise allocations and execution strategies are awaited.

Income Tax Related Highlights

  1. IT-based industries and hotels/resorts to receive tax and electricity tariff exemptions similar to special industries.
  2. 75% income tax exemption on income from IT service exports.
  3. Only 5% final income tax on income of individuals residing in Nepal who export IT services abroad.
  4. Startups with annual turnover up to NPR 100 million (10crore) will get 5 years of full income tax exemption.
  5. Transport service providers paying rent to natural persons can deduct such payments as expenses if advance tax is withheld.
  6. Tax settlement opportunity for taxpayers who failed to file income statements and were assessed by the tax office just by paying the actual tax and interest on such tax if paid within Poush without paying fines and penalties.
  7. Advance income tax 2.5% at customs abolished for grains, legumes, fruits, plant-based, animal-based, and dairy products.
  8. Minimum tax requirement removed for taxpayers without taxable transactions.
  9. Income Tax Exemption for Special and Tourism Industries (excluding Casinos)

📌 Eligibility Criteria:

  • Capital investment of at least NPR 1 billion
  • Creation of direct employment for more than 500 people
  • Must be a special industry or a tourism industry (except casinos)

🧾 Tax Concession:

ScenarioTax Exemption
New Industry✅ Full tax exemption for 5 years from the date of commencement of business

✅ 50% exemption for the following 3 years
Existing Industry (Expansion)✅ If the industry: Expands capacity by at least 25% Reaches at least NPR 2.5 billion capital Creates direct employment for at least 300 people Then:

✅ Income from the expanded capacity will receive full tax exemption for 5 years, and then

✅ Now updated to 75% exemption (previously 50%) for the next 3 years

VAT and Other Taxes

  1. Interest, penalties, late fees waived for delayed VAT/excise filings if taxpayers now comply.
  2. Airlines and agents that pay outstanding VAT will benefit from waivers on additional charges.
  3. VAT on digital payment services abolished.
  4. Expansion of the central electronic invoicing system to improve taxpayer compliance.
  5. NPR 3 lakh bank guarantee requirement removed for businesses obtaining import-export (EXIM) codes. VAT amnesty scheme for taxpayers with unpaid VAT liabilities up to Chaitra 2081 If such taxpayers pay the due VAT and 25% of the applicable interest by the end of Poush 2082, they will be fully exempt from remaining interest, penalties, and late fees.

Miscellaneous Tax and Administrative Reforms

  1. Legal review of VAT, income tax, and excise laws to align with global tax reforms and evolving business models.
  2. Retirement funds must be managed through approved institutions like EPF, CIT, SSF, or other authorized bodies.
  3. Expansion of Digital Service Tax (DST) to cover all forms of digital transactions.
  4. Tax administration to become more paperless, contactless, and faceless, with a focus on specialization and capacity development.
  5. Automated customs valuation system to replace manual reference pricing using international pricing trends.
  6. Women Entrepreneurship Support
  7. Full waiver of registration and renewal fees for industries registered in the name of women, encouraging gender-inclusive business growth. Introduction of Health Risk Tax on annexure 6 products that include like cigarettes, alcohol etc.
  8. Government plans to establish a fully digital Neo Bank by fiscal year 2082/83